Privacy Policy

1. Introduction

NC Crusaders Sports Association ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website nccrusaders.com and use our services.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Submit a prospect form (athlete and parent/guardian information)
• Make a donation
• Contact us through our contact form
• Subscribe to our email list

This information may include:

• Name, email address, phone number
• Mailing address
• Date of birth (for athletes)
• Athletic information (positions, experience, current team)
• Payment information (processed securely through DonorBox)

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Pages visited and time spent on pages
• Referring website

3. How We Use Your Information

We use the information we collect to:

• Process and evaluate prospect applications
• Communicate with you about tryouts, practices, and team activities
• Process donations and provide tax receipts
• Fulfill sponsorship benefits (logo placement, recognition, etc.)
• Send you updates, newsletters, and fundraising communications
• Respond to your inquiries and provide customer support
• Improve our website and services
• Comply with legal obligations

4. Information About Minors

Our prospect forms collect information about athletes who may be minors. We require that a parent or legal guardian submit this information on behalf of the minor. We take special care to protect the privacy of minors and will only use this information for the purposes of evaluating and communicating about athletic programs.

Parents and guardians have the right to review, update, or request deletion of their child's information by contacting us at hello@nccrusaders.com.

5. How We Share Your Information

We may share your information in the following circumstances:

• Service Providers: We use third-party service providers (such as DonorBox for payment processing) who have access to your information only to perform specific tasks on our behalf
• Coaches and Staff: Prospect information may be shared with our coaching staff for evaluation purposes
• Sponsors: If you make a donation, your name and company name (if applicable) may be displayed on our website and promotional materials as a sponsor, unless you request anonymity
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

6. Email Communications

When you provide your email address, you may receive:

• Transactional emails (donation receipts, form confirmations)
• Team updates and announcements
• Fundraising campaigns
• Newsletter and organizational updates

You can unsubscribe from non-transactional emails at any time by clicking the unsubscribe link in any email or contacting us at hello@nccrusaders.com.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Payment information is processed securely through DonorBox and is not stored on our servers.

8. Third-Party Services

We use the following third-party services that may collect information:

• DonorBox: For secure donation processing (see DonorBox's privacy policy at donorbox.org)
• Email Service Provider: For sending newsletters and updates

These third parties have their own privacy policies, and we encourage you to review them.

9. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to legal requirements)
• Opt-out of marketing communications
• Withdraw consent for data processing (where applicable)

To exercise these rights, please contact us at hello@nccrusaders.com.

10. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Prospect information may be retained for multiple seasons to track athlete development and recruitment history.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

NC Crusaders Sports Association
Email: hello@nccrusaders.com
Phone: 919-672-8887